Document sharing is an essential part of collaborative business processes. If it is not done properly, it can leave the open for hackers to take over sensitive data.

Secure Document Sharing is the sharing and distribution of information that is considered private or confidential. This includes information such as protected health information (PHI) or https://allsmarthomebusiness.com/the-case-for-virtual-data-rooms-in-safeguarding-business-deals/ personally identifiable information (PII). This includes documents in progress which are shared with colleagues for collaboration and review. It is utilized in M&A activities and requires a solution that allows large documents to be exchanged within a highly secure online environment.

The most widely used method is via cloud-based secure file sharing services that allow users to view files online in a controlled way (e.g. printing, copying, or screenshot prevention). It also offers the ability to control access to shared folders and files and can enable sophisticated security options, such as audit trails and encryption.

Another option is peer to peer (P2P) document sharing, which enables computers to connect to each other directly to transfer files without hosting them on an centralized server. It offers some advantages, such as reduced storage requirements, speedier transfer speeds and a more personalised experience. However, it also comes with serious risks which include the accidental publication of private information as well as malware, viruses, and worms. It is not recommended to use in environments that are strict with security regulations. Mimecast’s Secure Document Sharing Solution provides the most secure way for teams within an organization to share documents both with external parties and internally. It can be triggered manually or automatically, based on administrator-defined policies. It also supports different levels of access and collaboration, to ensure that it is in line with organizational governance rules and best practices for secure document sharing.