Workflow management rules are the process and guidelines that determine how a workflow is completed. They specify which steps can be completed and when. This lets the process follow the most efficient method. When a company automatizes its site most repetitive and predictable tasks through a structured workflow that lets employees concentrate on strategic initiatives.

Workflows can be built in a variety of formats to suit any project. A sequential workflow, for instance one, is one in which the next step cannot start until the previous one has been completed. This is typical in workflows that manage expenses, where employee reimbursement requires receipt submission and payment authorization.

A state-machine flow is a sequence of activities performed on an item in a specified sequence. Each action shifts the product into a new state, for example « being completed » or « being written ». State-machine workflows could also have additional rules in place – like if-this-then-that conditional logic that can be used to set the workflow’s route.

Furthermore, parallel workflows contain numerous steps that can be performed in parallel to achieve a desired objective, for example, sending an item to a customer after the company has confirmed it’s in stock. All of these steps can be automated using workflow software.

It’s simple to use the appropriate workflow management software to develop and manage structured process to increase effectiveness, accountability and productivity. By streamlining communication and making sure all team members have clear understanding of their duties and obligations, managers can avoid confusion that leads to missed deadlines and loss of momentum in critical projects.